Selection & fit

Driver Records — glossary

Answer in brief

Record terminology used throughout Driver Records, with definitions and links to the original sources.

Records & contents

Product specification

The named record, subject and required characteristics stated in a document request.

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Administrative review

Checking whether a supplied copy matches the request, separate from a hiring, underwriting or legal decision.

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Carrier record

A CVOR product about an operator rather than an individual driver.

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Acceptance criteria are the recipient's stated requirements for the document it wants to receive. They can concern the named product, certification and how recently the copy was issued. Ontario's record descriptions explain product differences, but the checked guidance does not establish one record-age rule for every employer, insurer or other recipient.

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Identity mismatch

An identity mismatch occurs when the subject identified on a supplied document does not line up with the intended request. Ontario distinguishes records about individual drivers from records about carriers and vehicles, so subject checking is part of understanding what has actually been supplied before reviewing its contents.

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Review note

A review note is an administrator's separate account of what was checked and what still needs clarification. It is not the issued driver record and should distinguish a direct transcription from an interpretation. The factual starting point is the named Ontario product and the information that product is described as containing.

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Document inventory

A document inventory is an administrative list of which requested copies have been received and which questions remain open. It can distinguish product names, subjects and issue dates without copying the complete record contents. Ontario's different personal, commercial-driver and carrier products make those distinctions important when several documents are expected.

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Transcription

A transcription is a direct written copy of information from a document. In an administrative record review, it should remain distinguishable from an interpretation or conclusion. Copying the product title, a printed date or an entry label accurately helps preserve what an Ontario record actually states within its defined scope.

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Sources for this entry

My Drivers Abstract — Ontario driver record service — Provider identity; Private Ontario three-year uncertified driver-record ordering.
What Is an MVR in Ontario? Motor Vehicle Record Explained — MVR and common driver-abstract terminology; Three-year personal-record contents: licence details, convictions, suspensions, reinstatements and current demerit points; Personal-record omissions including home address, beginner driver education completion, expired medical suspensions, collisions and claims history; Standard record versus licence history, longer-term records and individual CVOR Driver Abstract.
Get a driving record — Three-year record contents and omissions; Driver licence history distinctions; Certified versus uncertified; Official ordering routes and privacy.

My Drivers Abstract's guides explain the records and its own services. Ontario government sources support the specific record definitions and processes cited here.

Continue this reading path

Category guide My Drivers Abstract profile Write a clear driver-record request Resource directory

How the related websites connect

Find related guidance on Ontario driver abstracts, commercial-driver records and ordering through My Drivers Abstract.

Cite this entry

Driver Records. “Driver Records — glossary.” Content reviewed 9 November 2026.

https://driver-records.ca/glossary/